The Club is temporarily closed due to the Covid 19 pandemic as we observe the State of Michigan's most recent executive order. Board meeting minutes are pending review and will be posted here upon approval.
Board of Directors
Tri-Cities Alano Club
Nov. 17, 2020
The meeting of the Tri-Cities Alano Club Board of Directors was called to order by Steve G. at 6:00 p.m. Attendance was recorded: Steve, Dave, Kerry, Joan, April, Ken, Tim and Kathy. Quorum established. Absent with notice: Tony, Kevin, Patrick, Cathy
The Board has resolved that State of Michigan and Ottawa County Public Health Department mandates pertaining to public gatherings will be observed in the following ways that would apply specifically to our Club, including:
1. Face masks will be worn by all persons in the building at all times.
2. A maximum of 20 people will be allowed in the main room for regular meetings and a maximum of four people in the back room for sponsor or newcomer meetings.
3. Before the Club re-opens, extra chairs will be removed from the building and the remaining chairs will be numbered for purposes of contract tracing and placed to observe social distancing of six feet.
4. Attendance will be taken and information will be logged for contact tracing as detailed below.
5. To prevent the need for removing face masks, the coffee machine will be disabled and outside beverages will not be permitted in the Club.
Discussion followed on how to implement these requirements:
Face masks: The Club will provide face masks to be used by those who are unaware of the policy (such as newcomers) or those who forget to bring masks. Each meeting should eventually supply their own masks. It is the Board’s intent that no one shall be turned away from a meeting for not wearing a mask, but is willing to do so.
Contact tracing: Each meeting chairperson will be responsible for logging attendance. The Chairperson (or a designated volunteer) will greet attendees at the door, inform each person of the face mask policy, log their first name and phone number, and assign them to a numbered seat. The log must be dated and identified by group meeting name or day/time. The chairperson is required to keep the logs for at least 21 days.
Notification: All information regarding meeting requirements and restrictions will be posted on the TCAC website (tri-citiesalanoclub.org), emailed to members, posted on exterior doors, inside the building, and read by the chairperson at the beginning of each meeting.
Facility cleaning: The Club has renewed its contract for cleaning services on a daily basis, including disinfecting bathrooms, tables and other common surfaces. In addition, the Chairperson shall ask each member to clean his or her space at the close of the meeting with disinfecting solution and wipes provided by the Club.
Donations: Donations will be collected by one person walking the basket around the room, rather than passing the basket. Protective gloves will be provided by the Club for this purpose including counting and handling donations.
Entry door: The idea of using only one door for entry/exit was discussed but found not feasible due to fire code and handicap accessibility laws.
Enforcement: Individuals visiting the Club who do not observe these restrictions will be subject to the following consequences:
Each meeting group will be responsible for the actions of its own attendees. Group conscience adoption of these meeting restrictions includes enforcement of all rules, as follows:
1. First occurrence of an individual not observing these restrictions would result in a verbal warning from the chairperson and a request for compliance.
2. Second occurrence of an individual not observing these restrictions would result in the person being banned from the Club for one week.
3. Third occurrence of an individual not observing these restrictions will be referred to the Board for further disciplinary actions as specified in the Bylaws with actions including temporary or permanent banning from Club premises.
Length of restrictions: These rules will remain in effect until restrictions that apply to our type of facility are lifted by the State of Michigan and Ottawa County Public Health Departments.
A motion to adopt the requirements, restrictions and consequences as discussed was moved and seconded. The motion passed unanimously.
The date to re-open the building is scheduled for Nov. 2, 2020 precluding any public health code changes or violations which would prevent the Club from opening.
Meeting was adjourned at 7:00 P.M.
The meeting of the Tri-Cities Alano Club Board was called to order at 6:00 p.m. October 20, 2020 with Steve G. presiding.
Attendance was taken: Present: Steve G., Tim A., Kerry M., Tony D., David J., April A., Joan R., Kathy H., Cathy C., Devin VS, Ken N., Patrick L. New board members were introduced and welcomed.
Following nominations, officers were elected as follows:
It was decided that committee assignments would be tabled to a later date as the most pressing issue was how and when to reopen the Club for regular meetings. No motions were voted on, however discussion summaries follow:
* Postings on the doors are needed to explain regulations for attendance.
* Capacity limits: 20 people in the main room; five in the back room.
* To comply with State and health department mandates regarding face masks, those refusing to wear a mask will be asked to leave.
* Kerry suggested posting a greeter at the door.
* Dave suggested we offer masks at the door. Each meeting would supply masks.
* Kevin suggested that we remove extra chairs, leaving only the maximum allowed to comply with safe-distancing.
* Patrick suggested we not allow coffee or beverages in the building, eliminating the need
to remove masks.
* Each meeting will be held accountable for enforcing rules.
It was agreed that the Board needed more time to research and finalize rules and procedures to enable the Club re-opening. All directors agreed that we want to see the Club re-open as soon as it is safe to do so. The next meeting will be scheduled based on director availability within the next ten days and minutes will be posted as soon as possible.
Meeting was adjourned at 6:40 p.m.
The special election meeting was attended by five Board members and three Club members. Due to State of Michigan and Ottawa County Public Health Department mandates, face mask-wearing, social distancing, and room occupancy limits (10 people) were observed.
After nominations and ballot voting were closed, three non-candidate members volunteered to tally the ballots. The results are as follows:
Elected to 3-year terms:
Elected to 2-year terms
Elected to 1-year terms
Alternates may be installed on the Board to fill vacant positions if they occur before the next election. Vote tallies determine the order: