Board meeting minutes are archived to pages grouped by year.
The meeting was called to order: 6:00 p.m. by Steve G.
Steve G., President, Fred W., Vice-President
Roll Call:
Present: Steve G., Steve Z., Joan, April, Vince, Fred, Kerry, Ken, Greg
Absent with notice: Cathy, Chad, Erin
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from November 21, 2023
Read and approved.
Treasurer’s Report: November 2023 Kerry M., Treasurer
Savings $ 10,803.61
Checking $ 5,590.06
Total $ 16,393.67
Contributions $ 4,468.19
Expenses $ 1,865.40
Net $ 2,602.79
Treasurer’s Report read and approved.
Kerry will research our best options for a Money Market.
Committee Reports
Building and Grounds:
Ken, Steve Z., Fred, Vince, Chad, Greg
The hand sanitizer dispenser in the hallway may be removed.
Greg will adjust and/or repair the back door closure.
Front and back door handle replacements.
Timer is set to unlock the doors at 7:00 a.m. and to lock them at 8:15 p.m.
April will have the combination so she will be safe inside a locked building while she’s cleaning.
In the event of an 8:00 p.m. meeting being established a temporary code will be provided for entry after the building has been automatically locked.
Discussion concerning any issues arising between official meetings and whether a vote by email is appropriate…concluded with agreement that, if needed, it is acceptable, but must be initiated by our board president.
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2024 – 101
Continued reminders at every meeting to encourage membership.
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Soup Cook-Off February 17, 2024 TCAC
Safety and Liability Fred, Cathy, Erin
Seasonal reminder to apply salt to the entrances as needed.
UNFINISHED BUSINESS
Archiving TCAC records…In-Process/Chad…to be resumed early 2024.
NEW BUSINESS
8:00 p.m. AA daily (Monday-Saturday) meeting restoration:
After discussion of the potential meeting/s it was determined that the member requesting the above appear before the board to make the official request…prior to any public announcement of said meeting/s.
Adjournment – 6:40 p.m. Steve G., President
Next scheduled meeting – January 21, 2024
Respectfully submitted:
Joan R., Secretary
The meeting was called to order: 6:00 p.m. by Steve G.
Steve G., President, Fred W., Vice-President
Roll Call:
Present: Steve G., Steve Z., Joan R., April, Erin, Fred, Chad, Ken,
Absent with notice: Cathy
Absent without notice: Greg, Kerry, Vince
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from October 17, 2023
Read and approved.
Treasurer’s Report: October 2023 Kerry M., Treasurer
Savings $ 13,837.71
Checking $ 10,803.17
Total $ 24,640.88
Contributions $ 12,878.46
Expenses $ 3,736.42
Net $ 9,142.04
Treasurer’s Report read by Steve G. in Kerry's absence and approved.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2024 – 76
Reminder to announce membership drive at each meeting to increase our membership.
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Soup Cook-Off February 17, 2024 TCAC
Safety and Liability: Fred, Cathy, Erin
The motion detector light close to the handicap ramp will be monitored and replaced if need be.
UNFINISHED BUSINESS
Archiving TCAC records…In-Process/Chad…to be resumed early 2024.
NEW BUSINESS
Member requested re-introducing the 8:00 p.m. A.A. meeting Monday – Saturday.
Approved with the usual stipulations regarding attendance and building security. Over the next month, if the meeting is attended on a consistent basis and the doors are locked when everyone leaves the building, the meeting announcement will be posted on our website and the Grand Haven Tribune will be updated. Topic to be revisited at the December board meeting.
Adjournment – 6:29 p.m. Steve G., President
Next scheduled meeting – December 19, 2023
Respectfully submitted:
Joan R., Secretary
The meeting was called to order: 6:00 p.m. by Steve G.
Steve G., President
Fred W., Vice-President
Present: Steve G., Steve Z., Joan R., April, Erin, Cathy, Fred, Kerry, Greg
Absent with notice: Vince, Ken, Chad
Motion to go into Closed Session to discuss member request…Motion approved.
Motion to return to Open Session…Motion approved.
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from September 19, 2023
Read and approved.
Treasurer’s Report: September 2023 Kerry M., Treasurer
Savings $ 10,802.71
Checking $ 4,696.13
Total $ 15,498.84
Contributions $ 1,599.44
Expenses $ 1,807.98
Net $ -208.54
Treasurer’s Report read and approved.
(Kerry will investigate money market options for a portion of our savings)
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
The back door self-closer detached…Greg has already repaired it….thank you, Greg
The hand sanitizer dispenser in the hallway will be removed.
Holmes Concrete is awaiting completion of step two of acquiring the appropriate building permits…Tentative start date of removal of current handicap ramp and construction of new ramp – the week of 10.23.23..steps to be widened to 10”.
Fred suggested installing a handicap door….the board will revisit this item in 2024.
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2023 – 146
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Gratitude Dinner Saturday October 14, 2023 TCAC
The dinner was very well attended (90+) ($2,000)
Many favorable comments on the menu.
Some discussion of changing the date to a different time of the year.
(Several local events in the same area created a parking constraint issue.)
Soup Cook-Off 2023 February 17, 2024 TCAC
Safety and Liability: Fred, Cathy, Erin
Snow plowing contractor lined up for winter 2023/24. (Bill Brolick)
UNFINISHED BUSINESS
Archiving TCAC records…In-Process/Chad.
NEW BUSINESS
Steve G. proposed that we increase the annual membership dues from $25 to $30. After a short discussion the consensus was to wait since the dues were increased in 2022.
April mentioned tea and sweetener vanishing….
Adjournment – 6:45 p.m. Steve G., President
Next scheduled meeting – November 21, 2023
Respectfully submitted:
Joan R., Secretary
The meeting was called to order: 6:00 p.m. by Fred
Roll Call:
Present: Steve Z., Joan R., April, Erin, Ken, Fred, Kerry, Greg
Absent with notice: Steve G. Vince, Cathy
Absent without notice: Chad
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from August 15, 2023
Read and approved.
Treasurer’s Report: August 2023 Kerry M., Treasurer
Savings $ 10,802.27
Checking $ 4,905.11
Total $ 15,707.38
Contributions $ 1,840.56
Expenses $ 2,006.01
Net $ -165.45
All board members were in agreement that the three-month P&L has value.
Treasurer’s Report from August was read and approved.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
The ‘Exit’ sign by the handicap ramp door was replaced by Greg.
All other signs have now been appropriately placed.
Steve Z. replaced a valve on the main room coffee maker.
Backroom carpet has been professionally cleaned.
April mentioned she has been noticing coffee and creamer disappearing; and chewing tobacco is still happening.
Handicap Ramp Replacement/Upgrade Community Impact Grant Application.
The grant has been approved. To be scheduled with Holmes Concrete upon receipt of funds.
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2023 – 145
NA meeting – 2:00 p.m. Saturday – has been added to the Community Calendar.
Official request to hold the AA District Meeting on Sunday, November 12, 2023 from
1:30 – 3:30 p.m. has been granted.
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Gratitude Dinner Saturday October 14, 2023 TCAC
A tent has been reserved for this event. ($600/Tent Chick). Based on the attendance of our picnic it is safe to assume this event will be well attended. (April planning for 100+)
Discussion of menu and assignments for the event.
Safety and Liability: Fred, Cathy
All signs have been placed.
UNFINISHED BUSINESS
Archiving TCAC records…In-Progress/Chad.
Motion to go into Closed Session to discuss member request…Motion approved.
Motion to return to Open Session…Motion approved.
NEW BUSINESS
Pertaining to the request from Madeline C. to share a compilation of worldwide addiction resources on our website….and respecting the recommendation from our board president the request has been officially denied.
Adjournment – 6:55 p.m. Fred, Vice-President
Respectfully submitted:
Joan R., Secretary
Next scheduled meeting – October 17, 2023
The meeting was called to order: 6:00 p.m.
Steve G., President. Fred W., Vice-President
Roll Call:
Present: Steve G., Steve Z., Joan R., April, Erin, Ken, Fred, Cathy, Chad,
Absent with notice: Kerry, Vince
Absent without notice: Greg
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from July 18, 2023
Read and approved.
Treasurer’s Report: July 2023 Kerry M., Treasurer
Savings $ 10,801.81
Checking $ 5,071.02
Total $ 15,872.83
Contributions $ 2,415.46
Expense $ 1,567.14
Net $ 848.32
Treasurer’s Report from July
Read and approved.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Exit sign by the handicap ramp door… Fred will replace it.
Board voted unanimously to approve professional cleaning of the back room carpet.
($150/$200)…scheduled for the week of 8.21.23.
Handicap Ramp Replacement/Upgrade
Community Impact Grant Application.
Estimate $10,850
Tentative completion date: October 2023 pending receipt of funds.
Conference call during the board meeting with timeline of process and progress.
A written thank you to the Grand Haven Area Community Foundation will be sent on behalf of the TCAC.
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2023 – 145
Public notification of newest NA meeting – Saturday 2:00 pm – Joan will contact the GH Tribune and report in August. This meeting will be added to the TCAC website.
The board also approved a special, one time, NA meeting on Sunday, October 15, 2023.
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Summer Picnic Saturday August 19, 2023 Rycenga Park/Spring Lake
Confirmation of picnic arrangements – supplies, tables, clean up, etc.
Gratitude Dinner Saturday October 14, 2023 TCAC
A tent has been reserved for this event. ($600/Tent Chick)
Safety and Liability: Fred, Cathy
Signs to warn traffic “SLOW DOWN – KIDS PLAYING”
Installed…temporarily removed…to be reinstalled and reminders at meetings that all signs must remain in place.
UNFINISHED BUSINESS
Archiving TCAC records…In-Process/Chad – hoping for completion by the end of August.
NEW BUSINESS
The ‘No Smoking’ signs were removed when the front door was repainted.
Smoking situation will be monitored and if smoking in the front (and discarding butts in the landscaping) resumes the signs will be reposted.
‘No Pets/Only Service Animals’ signs were also removed. The board voted to replace them on the front and back doors.
Motion passed unanimously for board approval whenever new signage is to be considered for our building.
Request from an individual to speak at our next meeting -- granted.
Adjournment – 6:50 p.m. Steve G., President
Respectfully submitted:
Joan R., Secretary
Next scheduled meeting – September 19, 2023
The meeting was called to order: 6:00 p.m. by Fred
Steve G., President
Fred W., Vice-President
Roll Call:
Present: Steve Z., Joan R., April, Erin, Ken, Fred, Cathy, Greg, Vince, Chad
Absent with notice: Steve G., Kerry
Secretary’s Report
Secretary’s Minutes from June 2023 Read and approved.
Joan R., Secretary
Treasurer’s Report: June 2023
Kerry M., Treasurer
Checking $ 4,223.16
Total $ 15,025.51
Contributions $ 2,936.77
Expense $ 3,224.19
Net $ -287.42
Treasurer’s Report from June read and approved.
(...request to add the prior month to our current reports in the future)
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Exit sign by the handicap ramp door... Greg will install the new sign.
The cost for the landscaping at the front of our building is as follows:
Plants $170
Labor provided (member service work).
Photos of the project in process as well as photos of the finished product are posted on our website.
The front porch is in the process of being painted. Front door will be painted blue.
Paint $56.00
Labor provided (member service work)
Board voted unanimously to approve professional cleaning of the back room carpet. ($150/$200)
Handicap Ramp Replacement/Upgrade
Fred supplied each board member with a copy of the Community Impact Grant Application. Estimate $10,850
Projected completion date: October 2023.
Chad will send a written thank you to the Grand Haven Area Community Foundation on behalf of the TCAC.
Public Relations/Membership: April, Steve G., Kerry
Current membership – 2023 – 144
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Summer Picnic Saturday August 19, 2023 Rycenga Park
Discussion of picnic supply assignments...
Gratitude Dinner Saturday October 14, 2023
Fred has reserved a tent for this event. ($600/Tent Chick)
Safety and Liability: Fred, Cathy
Signs to warn traffic of ‘children playing’ (Cathy)
Ken will cut the posts to their right size and install the signs.
UNFINISHED BUSINESS
Archiving TCAC records...In-Process/Chad
Adjournment – 6:40 p.m. Fred W., Vice-President
Next monthly meeting – August 15, 2023
Respectfully submitted:
Joan R., Secretary
The meeting was called to order: 6:00 p.m. by Steve G.
Present: Steve G., Joan R., April, Kerry, Erin, Ken, Fred, Cathy
Absent with notice: Vince, Steve Z., Chad
Absent without notice: Greg
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from May 16, 2023
Read and approved.
Treasurer’s Report:
May 2023 Kerry M., Treasurer
Checking $ 4,511.02
Savings $ 10,800.91
Total $ 15,311.93
Contributions $ 2,578.40
Expense $ 1,669.25
Net $ 909.15
Read and approved.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Front room coffee maker noise issues….Olson Appliance service call scheduled June 21.
Exit sign by the handicap ramp door… (Greg)...to be checked and replaced if necessary (Fred).
Improvements to the back porch and installation of new awning. …vote to not increase the size and to research cost and best way to construct an awning…update at July meeting.
Keyless combination locks have been installed in the front and back doors. (Fred/Greg)
Concerns: Anyone with the combination can have access to the building at any time.
….easy access to the money boxes; Building is (occasionally) left open overnight...reminders to lock the doors are at the entrances. Members volunteered to check whenever they’re in the vicinity. Timed lock options to be explored and presented at the July meeting…
Fred had the roof inspected…the roof is good for another ten years.
Public Relations/Membership:
April, Steve G., Kerry
Current membership – 2023 – 143
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Summer Picnic Saturday August 19, 2023 Rycenga Park
Gratitude Dinner Saturday October 14, 2023 TCAC
…Fred will reserve a tent for the Gratitude Dinner…update in July.
The carpet was professionally cleaned after the Cleaning Bee…$250
Subsequent rinsing to remove soap residue as advised…$150
Safety and Liability: Fred, Cathy
Proposed sign to warn traffic of ‘children playing’ (Cathy)
Ken has two signs and will have them installed when the posts arrive…within a week…
UNFINISHED BUSINESS
Archiving TCAC records…Chad progressing on this project; hopefully to be completed by the end of summer.
NEW BUSINESS
The handicap ramp will need to be replaced at some point. A portion collapsed necessitating a temporary repair. Fred will research replacement options…update presented in July.
Possible fund raising ideas – 50/50 raffle at both the Summer Picnic and our Gratitude Dinner.
Adjournment – 6:38 p.m. Steve G., President
Respectfully submitted:
Joan R., Secretary
Next monthly meeting – July 18, 2023
The meeting was called to order: 6:00 p.m. by Steve G. Steve G., President
Fred W., Vice-President
Roll Call:
Present: Steve G., Joan R., April, Chad, Kerry, Erin, Ken
Absent with notice: Vince, Fred, Greg, Cathy, Steve Z.
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from April 18, 2023
Read and approved.
Treasurer’s Report: April 2023 Kerry M., Treasurer
Checking $ 1,602.37
Savings $ 12,800.41
Total $ 14,,402.78
Contributions $ 1,754.50
Expense $ 2,471.31
Net $ -716.81
The Treasurer’s Report was read and approved.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Public Relations/Membership: April, Steve G., Kerry
Current membership – 2023 – 142
Special Events: April, Joan, Ken, Kerry, Cathy, Erin
Safety and Liability: Fred, Cathy
UNFINISHED BUSINESS
….some discussion on the necessity of this… consensus was to continue…
Possibly archiving only seven years of records…
NEW BUSINESS
No new business at this time.
Adjournment – 6:35 p.m. Steve G., President
Respectfully submitted:
Joan R., Secretary
Next monthly meeting – June 20, 2023
Meeting called to order: 6:00 p.m. by Steve G.
Roll Call: Steve G., Joan R., April, Greg, Cathy, Chad, Fred, Steve Z., Kerry, Erin
Absent with notice: Ken, Vince
Secretary’s Report:
Secretary’s Minutes from March 21, 2023 Read and approved with one correction.
Joan R., Secretary
Treasurer’s Report: Kerry M., Treasurer
Checking $ 2,319.71
Savings $ 12,799.88
Total $ 15,119.59
Contributions $ 8,533.75
Expense $ 5,581.18 ($2,928…hearing loop installation)
Net $ 2,952.57
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Front room coffee maker is having continuous noise issues....solution forthcoming.
Exit sign by the handicap ramp door will be replaced. (Greg)
The front doorknob needs to be replaced...keyless combination locks will be purchased and installed in the front and back doors. (Fred/Greg)
Discussion of improvements to the back porch and installation of new awning. Possible increase to the size of porch and reconfiguration of stairs. Proposed fund raising to cover the cost.
Public Relations/Membership: April, Steve G., Kerry
Current membership – 142
Special Events April, Joan, Ken, Kerry, Cathy, Erin
Summer Picnic Saturday August 19 (Rycenga Park)
Gratitude Dinner Saturday October 14 (Club)
UNFINISHED BUSINESS
NA meetings are currently held on Tuesday and Thursday mornings. Discussion tabled indefinitely regarding additional evening meetings.
The backroom storage issue has been resolved.
NEW BUSINESS
Proposed sign to warn traffic of ‘children playing’ will be handled by the building and grounds/safety committees.
Annual meeting highlights were discussed. Minutes will be circulated to board members.
Welcome to Erin our newest member.
Voting on officers:
Steve G. President
Fred W. Vice-President
Joan R. Secretary
Kerry M. Treasurer
Fred motioned we have a separate safety committee for issues regarding Personal Safety and Liability. Motion carried unanimously.
Discussion of our records (minutes, by-laws, etc.)...how long should we maintain the meeting minutes...inclusion of pertinent and historical information. Chad offered to scan the documents and save them on a thumb drive.
Kerry will ask our accountant if she needs a copy of our annual minutes for annual tax filings. Erin will research the filing requirements of 501(c)3 non-profit organizations.
Board consensus is to retain the minutes and records in digital form.
Adjournment – 6:48 p.m. Steve G., President
Respectfully submitted: Joan R., Secretary
Next monthly board meeting – May 16, 2023
1. CALL TO ORDER
Steve G. called the meeting to order at 2:00 p.m.
2. ATTENDANCE
Board Members Present: Steve G., Steve Z., David, April, Kerry, Cathy, Greg, Chad, Joan
Board Members Absent: Vince, Ken, Fred
Club members present: - 19
Quorum determined: Yes
3. Minutes of 2022 annual meeting: read by Secretary (Joan) and approved
4. Reports of officers (President, Vice President, Treasurer)
President: Steve G.
Highlights from previous 12 months:
Furnace replacement-January
Sewer line/driveway repaving project completed in July
Coffee cup change from Styrofoam to biodegradable.
Modification of our policy regarding therapy/service dogs (ADA service dogs only)
Hearing Wellness Center offer donating a hearing loop – TCAC paid installation cost.
NARCAN dispensers and instructions available for use if needed.
Acknowledgement of the resignation of Jenn R., and the welcoming of Greg W.
Our by-laws and articles of incorporation have been amended to include NA meetings and were approved by State of Michigan and posted on the bulletin board and on our website.
TCAC club rules have been updated to include prohibition of all tobacco use/vaping.
Our website had 8,722 views during the past year. (Avg 725/month)
Vice-President: Dave J.
Officially resigned...thank you for your service to the club.
Initiated the effort to clarify board responsibilities from meeting responsibilities: posted on our website and in the building.
Did substantial research on the biodegradable coffee cups
Treasurer: Kerry Financial report January 1 - March 31, 2023
Total program income/contributions $13,564.98
Professional accounting services $1,000
Facilities and equipment $ 5,062.25
Total operations $ 5,801.35
Total Expense $11,933.60
Net ordinary income $ 1,631.38
Club cost for installation of hearing loop - $2,928.00 (the equipment was donated)
The major portion of the cost of the sewer hook up and driveway paving was raised through private membership donations. ($31,000 total cost, $26,000 raised, Club paid balance)
New insurance policy paid in advance for 2023.
Several expenses reduced our prudent reserve, with regular contributions it will be replenished
Annual membership fee was increased from $20 to $25.
5. Reports of standing and special committees:
Building and Grounds:
Furnace, Sewer/Driveway, Hearing Loop as noted above. The back porch awning sustained wind damage and will be replaced. Possible future replacement of handicap ramp. Spring clean-up to be scheduled.
Special Events:
Picnic in August was rained out but was a success none-the-less.
Gratitude Dinner was well attended.
Chili cook-off was a success and well attended – Three winners ($50, $30, $20)
2023 Events scheduled.
Picnic - August 19, 2023 Rycenga Park
Gratitude Dinner - October 14, 2023
6. Unfinished business: None
7. New business: Cathy suggested placement of a Children at Play sign for driveway.
8. Membership Committee: Currently 142 paid members
9. NOMINATING AND VOTING FOR FIVE DIRECTOR POSITIONS:
Call for nominations for directors from the floor
Motion to close nominations
Candidates introduced themselves with brief statements
Call for ballots from members present and all absentee ballots received by the start of the meeting
Motion to close voting
Call for three members to tally ballots – Chad, Jessica and Diane
Results announced
April 49
Joan 47
Kerry 42
Erin 37
Cathy 32
Willlis 31 alternate
10. ADJOURNMENT
Steve G., president – adjournment at 3:15 p.m. with gratitude to all present.
Respectfully submitted,
Joan R., Secretary
Next meeting April 18, 2023
Meeting called to order: 6:00 p.m. by Steve G.
Roll Call: Steve G., Joan R., April, Greg, Cathy, Chad, Fred, David, Vince
Absent with notice: Ken, Steve Z., Kerry
Absent without notice:
Secretary’s Report:
Joan R., Secretary
Minutes from February 21, 2023
Secretary’s Minutes read and approved.
Treasurer’s Report: February 2023 Kerry M., Treasurer
Checking $ 5,827.49
Savings $ 6,339.53
Total $ 12,167.02
Contributions $ 1,717.71
Expense $ 3,428.33
Net $ -1,710.62
Treasurer’s Report read and approved.
* The hearing loop issues have been resolved and the final bill has been paid.
Dave reports an issue with the microphone closest to the coffee maker.
Vince will investigate and find a solution—possibly relocating that microphone.
* The building insurance policy has been updated. The annual premium was paid ($1,269) causing the negative net amount.
Discussion around the negative amount…4:00 and 6:00 meeting contributions are being tallied which would’ve impacted the above total. March statements will reflect the amounts contributed by these autonomous meetings.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Audio microphone and hearing loop installation is complete except as noted above.
Exit sign by the handicap ramp has been checked. Some discussion of options…Greg will follow up and install new sign/if needed.
Fred has acquired a new vacuum for the building.
Public Relations/Membership: April, Steve G., Kerry
Current membership – 2023 - 140
Special Events April, Joan, Ken, Kerry, Cathy
Summer Picnic Saturday August 19, 2023 Rycenga Park
Gratitude Dinner Saturday October 14, 2023
UNFINISHED BUSINESS
* NA meetings are currently held on Tuesday and Thursday…with an additional evening meeting at 7:30 p.m. which will be added to the GH Tribune Community Calendar and the TCAC website…upon confirmation of specific days and times.
* Updated club rules and a copy of our bylaws have been posted on the bulletin board and TCAC website.
* Discussion of the agenda for the upcoming Annual Board Meeting in April.
Details will be finalized and posted/emailed thirty days prior to April 15, 2023.
NEW BUSINESS
* Back room storage must be reorganized…committee – April and Vince.
The insurance inspector noted that three feet around the furnace must be clear.
* Mike S. requested permission to hold an in depth study of the Twelve Steps at the club.
Twelve weeks…1:30-3:30 p.m. Sunday afternoons. Board granted preliminary approval.
* April has the absentee ballots ready and will have them available for use.
Adjournment – 7:00 p.m. Steve G., President
Respectfully submitted:
Joan R., Secretary
Meeting called to order: 6:03 p.m. by Steve G.
Roll Call: Steve G., Kerry M., Joan R., April, Greg, Cathy, Chad
Absent with notice: Ken, Vince, Fred, David,
Absent without notice: Steve Z.
Secretary’s Report: Joan R., Secretary
Minutes from January 17, 2023
Secretary’s Minutes read and approved.
Treasurer’s Report: Kerry M., Treasurer
Financial statements as of January 31, 2023
Checking $ 7,538.35
Savings $ 6,339.29
Total $ 13,877.64
Contributions $ 3,313.52
Expense $ 2,924.09
Net $ 389.43
Treasurer’s Report read and approved.
Final bill for the hearing loop has not been received; issues being resolved.
Funds are being held in escrow.
The building insurance policy has been updated.
Thank you, Fred, for bringing this to the board’s attention and following up on this.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Audio microphone and hearing loop installation – connection issues being resolved.
The aluminum awning that was covering the back porch will need to be replaced.
Options for replacing it will be explored and presented at the next meeting…possibility of filing an insurance claim….projected completion Spring 2023.
Exit signs by the entrances to be checked and fixed or replaced; exit sign by ramp door blinking…all signs will be checked.
Dave has been purchasing supplies for the building. April asked for a volunteer to do this following our April meeting as Dave is resigning. Ken offered to assume this responsibility from mid-May to mid-December.
Public Relations/Membership: April, Steve G., Kerry
Current membership – 2023 - 126
Special Events April, Joan, Ken, Kerry, Cathy
Chili Cook-Off - February 18, 2023 – 78-100 people attended…very successful event.
Thank you, April, for planning and organizing this event. Options and improvements discussed for the Soup Cook Off event in early 2024.
April suggested we hold a Spring Cleaning Bee event; details to be discussed in March.
Summer Picnic to be held – August 12th or 19th. Cathy to contact township and reserve a pavilion at Rycenga Park.
The caterer for annual Gratitude Dinner will be confirmed and a date established
UNFINISHED BUSINESS
NA meetings are currently held on Tuesday and Thursday with an additional evening meeting at 7:30 p.m. which will be added to the GH Tribune Community Calendar and the TCAC website upon confirmation of specific days and times.
Building security has improved. April posted reminders on both doors. Thank you, April.
The Back to Basics meetings were well attended.
Official Club rules have been updated to include prohibiting all tobacco use as well as vaping. Posted on our website and bulletin board.
Board responsibilities and meeting responsibilities document created by Dave and will be posted and distributed after final edit.
Discussion of protocols around the upcoming Annual Membership Meeting in April. Details will be finalized and posted/emailed thirty days prior to April 15, 2023.
NEW BUSINESS
Member request to post the By-Laws on our bulletin board and the website.
Request granted with no objections.
The request to use the back room for an Al-Anon Women’s Book Study Wednesdays from 6:30-8:30 p.m. beginning in March was unanimously approved.
Adjournment – 6:50 p.m.
Respectfully submitted:
Joan R., Secretary
Next scheduled meeting: 3.21.23
Meeting called to order: 6:00 p.m. by Steve G.
Steve G., President
David J., Vice-President
Roll Call: Steve G., Dave J., Kerry M., Joan R., April, Steve Z., Greg, Fred, Cathy, Vince
Absent with notice: Ken
Absent without notice: Chad
Secretary’s Report:
Joan R., Secretary
Minutes from December 20, 2022
Secretary’s Minutes read and approved.
Treasurer’s Report: December 2022 Kerry M., Treasurer
Checking $ 7,001.51
Savings $ 6,339.02
Total $ 13,439.53
Contributions $ 2,899.74
Expense $ 2,501.56
Net $ 398.18
Treasurer’s Report read and approved.
A review of annual reports 2017-2019 has been received from our accountant.
This will be used for review and budget planning purposes.
Some discussion…Kerry will email these reports to all board members.
Committee Reports
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad, Greg
Audio microphone loop system: $3,070 of private donations being used for this purpose. All equipment needed for installation should be available this week at which time Vince will schedule the installation. Projected completion between January 25 and February 3, 2023 and will be scheduled around meeting times.
NARCAN dispensers, with instructions, are now available in with the defibrillator.
The aluminum awning that was covering the back porch will need to be replaced.
Options for replacing it will be explored and presented at the next meeting in February….projected completion Spring 2023.
Weather stripping/threshold by the front door is loose and will be replaced.
Public Relations/Membership: April, Steve G., Kerry
Current membership – 2023 - 123
Special Events April, Joan, Ken, Kerry, Cathy
Annual Chili Cook-Off scheduled for February 18, 2023. April will purchase and prepare the toppings – onion, cheese, etc. Details on the flyer…Ten competitors have signed up.
First, Second and Third prizes in the form of Meijer Gift Cards will be awarded to 1st, 2nd, and 3rd place winners in the form of Meijer gift cards ($50, $30, $20).
UNFINISHED BUSINESS:
Discussion of budget proposals for introduction to the membership at the Annual Meeting in April.
NA meetings currently held on Tuesday and Thursday, with an additional evening meeting at 7:30 p.m., which will be added/updated to the GH Tribune Community Calendar and the TCAC website.
Further discussion of the role of the TCAC board for clarification to members of the role of the board versus the responsibilities of individual meetings. Final draft completed.
Discussion of building security and possible solutions…to be added to the agenda and discussed at the annual meeting of the membership in April.
A Back-to-Basics four week series of meetings will be held on consecutive Mondays… The dates to be announced.
NEW BUSINESS
April purchased a small table to supplement the counter space in the front room, and will be reimbursed.
Further discussion on individual projects undertaken by members without approval, including painting of the bike rack. Reminder to board members on Building and Grounds committee to request approval prior to project start if repairs/purchases exceed $300 per month.
TCAC Club rules will be amended to change ‘prohibit smoking’ to prohibit all tobacco use as well as vaping.
Adjournment – 6:55 p.m. Steve G., President
Respectfully submitted:
Joan R., Secretary
Next scheduled meeting: 2.21.23