PRESIDENT: Steve G
VICE PRESIDENT: David
TREASURER: Kerry
SECRETARY: Joan
PUBLIC RELATIONS: Steve G, Steve Z
SPECIAL EVENTS: April, Kerry, Joan, Ken, Cathy C, Jenn R.
BUILDING & GROUNDS: Steve Z, Fred, Chad, Vince, Ken
MEMBERSHIP: April, Steve G, Kerry,
SUPPLIES: April, Ken, Kerry
Meeting called to order: 6:00 p.m.
Steve G., President, David J., Vice-President
In Attendance: Steve Z., Dave J., Fred W., Vince, April, Joan, Steve G., Cathy, Chad, Ken
Absent w/notice: Jennifer, Kerry
Secretary’s Report:
Joan R., Secretary
Minutes from April 19, 2022
Read and Approved
Treasurer’s Report:
Kerry M., Treasurer
Checking $ 2,226.77
Savings $ 17,713.11
Income $ 2,121.08
Expense $ 3,266.06
Net Income $ -1,144.98
Treasurer’s Report read and approved.
Committee Reports
Building and Grounds:
Ken, Steve Z., Fred, Vince, Chad
Front railing repair/replacement
Dave Z. repaired and repainted both the front and back porches. $300.
Coffee maker for front room.
Original order cancelled. New coffee maker ordered, received and installed.
Hand rails
Installed in both restrooms. (Dave Z.)
Driveway/Parking Lot
Vince has done substantial research…
Consultations with Jim K/club member/civil engineer.
Solicited quotes from three concrete companies
Consulted with Downs Drain Cleaning
Fred requested and received a deposit refund ($500) from original company contacted.
After much discussion a motion was made to create a committee to continue to investigate options…and organizing fundraising for the project.
Sewer/Driveway – Fundraising Committee:
Vince, Steve Z., Fred, Dave J., Chad, - Consultants – Jim K., Kevin D.
Sewer line will need to be replaced – from building to connection to city sewer.
It is logical to complete this step first, prior to repaving. Estimated cost to replace sewer line and repave driveway - $30,000. Fund raising options to be explored.
The committee will report at our next meeting.
Public Relations/Membership:
April, Steve G., Kerry,
Current 2022 membership to date – 150
Tuesday and Thursday NA meetings have consistent attendance.
GH Tribune to be contacted to add these meetings to the Community Calendar (Joan)
Special Events April, Joan, Ken, Kerry, Cathy
Annual Picnic – Saturday, August 13, 2022 – Rycenga Park.
As the date comes closer the details will be finalized.
Gratitude Dinner – October 15, 2022
Tent and chairs reserved – The Tent Chick - $595.
Caterer confirmed, menu similar to 2021.
UNFINISHED BUSINESS:
TCAC corporate non-profit status had been suspended by the State of Michigan due to a lapse in the annual renewal of our compliance documents. Steve G. will update our Articles of Incorporation and By Laws to include NA meetings to be allowed at the club; and, with assistance from Chad and Kevin, register the documents and pay the fees to restore our status. To be completed prior to our next scheduled board meeting.
AA District Meeting held at the club Sunday, May 1, 2022 – 1:30 -3:00 p.m. went well.
NEW BUSINESS:
Members’ personal bulletin board concerns…addressed.
Adjournment – 6:50 p.m. Steve G., President
Respectfully submitted: Joan R., Secretary
Next scheduled meeting: June 21, 2022
Prior to the start of our monthly meeting we welcomed Bob and John-representatives of NA (Narcotics Anonymous). Short introduction of the NA program. Available meeting time slots were discussed and a liaison committee – Steve Z. and Chad – was formed to navigate their transition and to provide board member support.
Call to Order
Meeting called to order: Steve G., President, David J., Vice-President
In Attendance: Steve Z., Dave J., Fred W., Vince, April, Joan, Steve G., Kerry, Cathy, Jen, Chad
Absent w/notice: Ken
Secretary’s Report: Joan R., Secretary
Minutes from March 15, 2022
Approved
Minutes from April 16, 2022 (annual meeting)
Approved
Treasurer’s Report: Kerry M., Treasurer
Checking $ 3,262.76
Savings $ 17,712.81
Total $ 20,975.57
Income $ 4,050.58 (includes $2,000 from Unity Group)
Expense $ 2,498.17
Net Income $ 1,561.41
Treasurer’s Report read and approved.
Committee Reports:
Building and Grounds: Ken, Steve Z., Fred, Vince, Chad
Picnic Table: Fred will order the two brackets needed for repair.
Spring Cleanup: Group effort scheduled for Saturday, April 23, 2022
Driveway Repaving: Fred will contact contractor to schedule a date, deposit paid in 2021, and discuss the sinkhole issue to confirm these will be repaired.
Front railing repair/replacement….checking options.
Coffee maker for front room. Ship date continues to be moved out. Latest date is 5.3.22; if it doesn’t ship by that date as promised our order will be cancelled and an alternate will be ordered (at a cost increase).
Environmentally friendly coffee cup issue: Dave will further research options.
Hand rails will be installed (per member requests) in both restrooms.
Public Relations/Membership: April, Steve G., Kerry
Current 2022 membership to date- 148
2022 Picnic Date – scheduled for August 13 – Rycenga Park.
Discussion of annual Gratitude Dinner - possible dates contingent on caterer availability.
Once a date has been confirmed the details will follow.
UNFINISHED BUSINESS:
TCAC Corporate status has been suspended by the State of Michigan due to a lapse in the annual renewal of our compliance documents and required annual fee. Steve G will update our Articles of Incorporation and By Laws to include NA meetings to be allowed at the Club and, with assistance from Chad and Kevin, register the documents and pay the fee to restore our status into compliance.
District Meeting to be held at the club Sunday, May 1, 2022 – 1:30 -3:00 p.m. Several board members will be present.
NEW BUSINESS:
Newest board members Chad and Jenn were officially welcomed and have been assigned to committees.
Adjournment - 7:00 p.m. Steve G., President
Next scheduled meeting May 17, 2022
Respectfully submitted:
Joan R., Secretary
1. Call to Order: Attendance, Approval of Agenda Steve G., President
Club members present: 30. Total paid membership to date: 142
2. Secretary’s report Joan
· Steve G. summarized the meeting minutes from last year October 2021 through March 15, 2022 highlighting the major events: Picnic, Gratitude Dinner, Issues resolved – Allowing certified therapy dogs in the building during meetings, major expenses *furnace $5,056.50. Joan read the Annual Meeting Minutes from the October 16, 2021 meeting.
Report accepted.
3. Treasurer’s Report: Kerry
December January February
Savings $12,712.13 $12,712.35 $12,712.55
Checking. $ 4,553.00 $ 5,690.04 $ 6,551.61
Income: $ 2,884.46 $ 2,874.82 $ 2,521.54
Expenses: $ 6,981.99 $ 1,590.36 $ 1,699.77
Net Income ($ 4,097.53) $ 1,284.46 $ 821.77
Report accepted.
*Private donations in response to the emergency furnace replacement have more than exceeded the original cost of the furnace. Special thank you to all involved.
4. Building and Grounds Ken, Steve Z, Fred, Kevin, Vince
· The City of Grand Haven has inspected our water line. Next scheduled inspection 2026.
· The driveway is scheduled to be repaved this spring.
· Spring outside cleanup is scheduled for Saturday – April 23, 2022
· A new (quieter) coffee maker is on order for the front room.
· Special acknowledgement to Fred for acquiring donations. (new carpet cleaner among other things).
Report accepted
5. Special Events April, Joan, Kathy H, Kerry, Ken, Cathy
· Gratitude Dinner-changed menu in 2021…Feedback and/or suggestions for our 2022 Gratitude Dinner are welcomed.
· 2022 Summer Picnic is scheduled for August 2022.
· A Game Night is currently scheduled for every other Friday evening following the 6:00 meeting. Well attended.
· Suggestions are welcome for ideas to promote fellowship.
Report accepted.
6. Speaker Meetings Steve Z
7. Unfinished Business
None
8. New Business
None
9. Proposal to amend the Articles of Incorporation and ByLaws to allow NA(Narcotics Anonymous) meetings at the Alano Club.
Discussion…Thirty members present in addition to ten board members.
Issues raised: space for literature, meeting time to be determined.
Board replies: These details are contingent on whether or not the proposal is approved. Proposal is limited to NA meetings only.
Additional comments (summary):
…did the ‘old timers’ intend for us to exclude NA as the need for this is now apparent.
…Other area clubs allow 12 step recovery group meetings not limited to AA and Alanon.
…Increase in opiate addiction…sharing of tragic personal experiences as related to drugs.
…Addiction is Addiction is Addiction…’love and tolerance is our creed’.
…20% of meeting attendees are cross addicted.
...drug use statistics
…safe place for recovery for all.
After everyone who wished to speak was given the opportunity, open discussion was closed by the president. Call for proposal voting by anonymous ballot.
8. Voting (four director positions)
Board members (all terms 2 ½ years)
Name Votes
Steve Z 56
Jen, Chad, Ken 35 each
Alternates
Greg, Karen 27 each
Kevin, Kelly 21 each
The proposal passed with a vote of 37 in favor and 3 opposed.
The board will meet with NA meeting representative(s) to schedule meeting and address issues.
The Board wishes to thank Kathy H. and Kevin for their service as they step down.
The Board congratulates returning directors and welcomes our newest directors.
The next regularly scheduled board meeting will be Tuesday, April 19, 2022.
9. ADJOURNMENT Steve G., President
Officially adjourned at 3:53 p.m.
Respectfully Submitted,
Joan R., Secretary
Meeting called to order – 6:00 p.m. Steve G, President
Roll Call:
Present: Kathy H., Steve Z., Dave J., Fred W., Kevin V., April A., Joan R., Steve G.,
Absent w/notice: Kerry M., Vince, Ken, Cathy
Secretary’s Report: Joan R., Secretary
Minutes from February 15, 2022
Meeting minutes read and approved.
Treasurer’s Report: Kerry M., Treasurer
Financial Report as of Feb. 28, 2022
Checking $ 6,511.61
Savings $12,712.55
Income $ 2,521.54
Expense $ 1,699.77
Net Income $ 821.77
Treasurer’s Report read and approved.
Committee Reports:
Building and Grounds: Ken, Steve Z., Fred, Kevin, Vince
Picnic Table: Fred accepted responsibility for installing a new bracket, thanks Fred.
Spring Cleanup: Fred volunteered to organize an outdoor spring cleanup…Eye Opener Group
Driveway Repaving: Fred will contact contractor to schedule a date…deposit paid in 2021.
…and discuss the sinkhole issue to confirm these will be repaired.
Public Relations: April, Steve, Steve, Kathy
Current 2022 membership to date - 142
2022 Picnic Date – Kathy will contact SL to reserve Rycenga Park for our annual picnic.
UNFINISHED BUSINESS
Kevin reported…
TCAC Corporate status has been dissolved by the State of Michigan due to a lapse in the annual renewal of our non-profit status. Kevin suggested that it will be easy to bring ‘us’ up-to-date.
Decision is to wait until after our Annual Meeting when we will discuss and vote on allowing NA to meet in the building and we will add that to our Articles of Incorporation.
Service/Therapy Dog Policy
Discussion of the difference between a service vs. therapy dog…will we allow them at meetings? Decision was to remove signage pertinent to pets/dogs and handle this issue on an individual basis with board approval.
NEW BUSINESS
Request for NA meeting:
Membership will vote on this at our annual meeting in April.
Speaker Meeting:
Board member received a complaint on content of speaker’s story.
Steve Z. suggested referring the ‘complainer’ to him.
Coffee Maker:
Unanimous approval for the purchase of a new coffee maker for the front room.
The Annual Meeting is scheduled for April 16, 2022.
Steve G. and Kevin will work together to draft the agenda for this meeting and
the proposal to amend our by-laws.
Adjournment - 7:15 p.m.
Respectfully submitted:
Joan R., Secretary
Next monthly meeting: April 19, 2022
Meeting was called to order at 6:00 p.m. by Dave J. In the absence of President Steve G.
ROLL CALL AND AGENDA – Kathy H
PRESENT: April, Cathy C., Kathy H., Dave, Fred, Vince, Steve Z., Kevin, Kerrie
ABSENT WITH NOTICE: Joan, Steve G, Ken
SECRETARY’S REPORT: Kathy
Reading of previous meeting’s minutes.
Secretary’s report approved
TREASURER’S REPORT: Kerry
Financial statements January 2022
Checking $5,690.04
Savings 12,712.35
Income 2,874.82
Expenses 1,590.36
Net income 1,284.46
Treasurer’s report approved
BUILDING & GROUNDS:
The picnic table has been damaged and will need to be repaired.
There was discussion on installing an air filtration system in the building. A vote was taken and the board will not pursue this issue further.
PUBLIC RELATIONS: We currently have 120 paid memberships. All board members should encourage meeting attendees to join.
UNFINISHED BUSINESS:
Cathy C. Has been working on finding out is our By-Laws are registered with the State. Kevin volunteered to research further.
April reports that coffee supplies are still going quickly but in a more sporadic manner.
Our Club website domain will be renewed for three years at the end of April.
NEW BUSINESS:
An NA group has requested use of TCAC for a regularly scheduled meeting. To allow these meetings, the by-laws will need to be modified to include NA. Approval will need to be voted on by the members at the annual meeting April 16, 2022.
ADJOURNMENT
Meeting closed at 7:10.
Kathy H., acting secretary.
Meeting called to order – 6:03 p.m. Steve G, President
Roll Call:
Attendance:
Steve G., Kathy H., Steve Z., Kerry M., Joan R., Dave J., Fred W., Vince D.,
Absent w/notice: Kevin, April A. Cathy C.
Absent w/o notice: Ken N.
Secretary’s Report: Joan R., Secretary
Minutes from December 21, 2021
Meeting minutes read and approved.
Treasurer’s Report Kerry M., Treasurer
Financial Report as of Dec. 31, 2021
Checking $ 4,553.00
Savings $12,712.13
Income $ 2,884.46
Expense $ 6,981.99
Net Income - $ 4,097.53
Treasurer’s Report read and approved.
Domain (TCAC.org) to be renewed for five years - $190.00
Discussion regarding our prudent reserve… (funds reduction due to new furnace purchase)
Several private donations have been received thus far totaling $669.00
Committee Reports:
Building and Grounds: Ken, Steve Z., Fred, Kevin, Vince
Installation of the Serenity Prayer: …April to follow up with Ron O. for a completion date.
Furnace service:
Furnace is warrantied fully for three years; after the warranty expires we can schedule an annual inspection. Annual filter replacement is necessary.
GH Water Line Inspection: The lines passed city inspection; next inspection will be in five years.
Picnic Table: Damaged-possibly by the snow removal.
Public Relations April, Steve, Steve, Kathy
Chili/Soup Cook Off event…. Revisit late 2022
Current 2022 membership to date - 76
Memberships will continue to be promoted and encouraged.
Community Calendar – Grand Haven Tribune
The Tribune was contacted and it has been confirmed that the M, W, F, S. 6:00 p.m. meetings are listed. Once attendance is consistent at the Tuesday and Thursday 6:00 time slot the tribune, as well our website, will be updated. Joan will check that the noon Saturday AA meeting is being printed in the community calendar, if not, she will contact the tribune and have that meeting included.
UNFINISHED BUSINESS
TCAC by-laws updated in 2016…Cathy is in the process of verifying if they have been registered with the State of Michigan. Thank you Cathy.
Coffee and supply theft issue: Discussion of options… Purchase of smaller canisters, refilling of canisters more frequently…continued monitoring….
NEW BUSINESS
Air Purifier
Vince presented two options and explained their differences.
It was decided to appoint a committee to gather information and report back in February.
Committee: Steve Z., Vince D., Dave J. Thank you Vince.
ADJOURNMENT
Meeting adjourned: 6:52 p.m. Steve G.
Respectfully submitted:
Joan R., Secretary
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