Tri-Cities Alano Club

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Tri-Cities Alano Club

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Board Meeting Minutes

  • Minutes of the Board meetings are posted below. Previous years' minutes have been moved to archive pages by year. 
  • Names of current directors and committee assignments are posted below. 
  • Regular Board meetings are not open to the membership. 
  • Board members may be contacted via Contact Us.

Board of Directors 2022

PRESIDENT: Steve G

VICE PRESIDENT: David

TREASURER: Kerry 

SECRETARY: Joan 

PUBLIC RELATIONS: Steve G, Steve Z

SPECIAL EVENTS: April, Kerry, Joan, Ken, Cathy C, Jenn R.

BUILDING & GROUNDS: Steve Z, Fred, Chad, Vince, Ken 

MEMBERSHIP: April, Steve G, Kerry, 

SUPPLIES: April, Ken, Kerry 

Posted June 17, 2022

Meeting Minutes May 17, 2022

Meeting called to order: 6:00 p.m.        

Steve G., President, David J., Vice-President

In Attendance: Steve Z., Dave J., Fred W., Vince, April, Joan, Steve G., Cathy, Chad, Ken

Absent w/notice: Jennifer, Kerry


Secretary’s Report:

Joan R., Secretary

Minutes from April 19, 2022     

 Read and Approved


Treasurer’s Report:  

Kerry M., Treasurer

  

Checking         $   2,226.77

Savings            $ 17,713.11 

Income             $   2,121.08   

Expense           $   3,266.06 

Net Income      $  -1,144.98    

 Treasurer’s Report read and approved.


Committee Reports

Building and Grounds:       

Ken, Steve Z., Fred, Vince, Chad

Front railing repair/replacement  

Dave Z. repaired and repainted both the front and back porches. $300.

Coffee maker for front room.

Original order cancelled.  New coffee maker ordered, received and installed.  

Hand rails

Installed in both restrooms. (Dave Z.)

Driveway/Parking Lot

  Vince has done substantial research…

  Consultations with Jim K/club member/civil engineer.

  Solicited quotes from three concrete companies

  Consulted with Downs Drain Cleaning

  Fred requested and received a deposit refund ($500) from original company contacted. 

After much discussion a motion was made to create a committee to continue to investigate options…and organizing fundraising for the project.

Sewer/Driveway – Fundraising Committee:  

 Vince, Steve Z., Fred, Dave J., Chad, - Consultants – Jim K., Kevin D.

Sewer line will need to be replaced – from building to connection to city sewer.  

It is logical to complete this step first, prior to repaving. Estimated cost to replace sewer line and repave driveway - $30,000. Fund raising options to be explored.

The committee will report at our next meeting.


Public Relations/Membership:

      April, Steve G., Kerry, 

Current 2022 membership to date – 150


Tuesday and Thursday NA meetings have consistent attendance.

GH Tribune to be contacted to add these meetings to the Community Calendar  (Joan)


Special Events    April, Joan, Ken, Kerry, Cathy    

Annual Picnic – Saturday, August 13, 2022 – Rycenga Park.

As the date comes closer the details will be finalized.

Gratitude Dinner – October 15, 2022  

 Tent and chairs reserved – The Tent Chick - $595.

 Caterer confirmed, menu similar to 2021.


UNFINISHED BUSINESS:

TCAC corporate non-profit status had been suspended by the State of Michigan due to a lapse in the annual renewal of our compliance documents. Steve G. will update our Articles of Incorporation and By Laws to include NA meetings to be allowed at the club; and, with assistance from Chad and Kevin, register the documents and pay the fees to restore our status. To be completed prior to our next scheduled board meeting.


AA District Meeting held at the club Sunday, May 1, 2022 – 1:30 -3:00 p.m. went well.


NEW BUSINESS:

Members’ personal bulletin board concerns…addressed.


Adjournment – 6:50 p.m.    Steve G., President  

Respectfully submitted:      Joan R., Secretary

Next scheduled meeting: June 21, 2022

Posted April 25, 2022

Meeting Minutes April 19, 2022

Prior to the start of our monthly meeting we welcomed Bob and John-representatives of NA (Narcotics Anonymous). Short introduction of the NA program. Available meeting time slots were discussed and a liaison committee – Steve Z. and Chad – was formed to navigate their transition and to provide board member support.


Call to Order

Meeting called to order:     Steve G., President, David J., Vice-President

In Attendance: Steve Z., Dave J., Fred W., Vince, April, Joan, Steve G., Kerry, Cathy, Jen, Chad

Absent w/notice: Ken


Secretary’s Report:     Joan R., Secretary

Minutes from March 15, 2022   

Approved

Minutes from April 16, 2022 (annual meeting)

Approved


Treasurer’s Report:  Kerry M., Treasurer

Checking $    3,262.76

Savings $  17,712.81 

Total $ 20,975.57 

Income  $    4,050.58 (includes $2,000 from Unity Group) 

Expense $   2,498.17

Net Income $    1,561.41   

Treasurer’s Report read and approved.


Committee Reports:

Building and Grounds:     Ken, Steve Z., Fred, Vince, Chad

Picnic Table: Fred will order the two brackets needed for repair.

Spring Cleanup: Group effort scheduled for Saturday, April 23, 2022

Driveway Repaving: Fred will contact contractor to schedule a date, deposit paid in 2021, and discuss the sinkhole issue to confirm these will be repaired.

Front railing repair/replacement….checking options.

Coffee maker for front room. Ship date continues to be moved out. Latest date is 5.3.22; if it doesn’t ship by that date as promised our order will be cancelled and an alternate will be ordered (at a cost increase).

Environmentally friendly coffee cup issue: Dave will further research options.

Hand rails will be installed (per member requests) in both restrooms.


Public Relations/Membership:   April, Steve G., Kerry 

Current 2022 membership to date- 148

2022 Picnic Date – scheduled for August 13 – Rycenga Park.

Discussion of annual Gratitude Dinner - possible dates contingent on caterer availability.

Once a date has been confirmed the details will follow.


UNFINISHED BUSINESS:

TCAC Corporate status has been suspended by the State of Michigan due to a lapse in the annual renewal of our compliance documents and required annual fee. Steve G will update our Articles of Incorporation and By Laws to include NA meetings to be allowed at the Club and, with assistance from Chad and Kevin, register the documents and pay the fee to restore our status into compliance.

District Meeting to be held at the club Sunday, May 1, 2022 – 1:30 -3:00 p.m. Several board members will be present. 


NEW BUSINESS:

Newest board members Chad and Jenn were officially welcomed and have been assigned to committees.


Adjournment - 7:00 p.m.   Steve G., President

Next scheduled meeting May 17, 2022

Respectfully submitted:

Joan R., Secretary

Posted April 20, 2022

Annual Meeting Minutes April 16, 2022

1.  Call to Order: Attendance, Approval of Agenda Steve G., President

  • The meeting was called to order at 2:00 p.m.
  • Board Members Present: April, David, Steve G., Steve Z., Kerry, Kevin, Vince,      Fred, Kathy H. Joan
  • Board Members Absent:        Ken, Cathy C.

Club members present: 30. Total paid membership to date: 142

2. Secretary’s report Joan 

· Steve G. summarized the meeting minutes from last year October 2021 through March 15, 2022 highlighting the major events: Picnic, Gratitude Dinner, Issues resolved – Allowing certified therapy dogs in the building during meetings, major expenses *furnace $5,056.50. Joan read the Annual Meeting Minutes from the October 16, 2021 meeting.

Report accepted.


3. Treasurer’s Report:  Kerry 

                                   December       January         February

Savings                    $12,712.13     $12,712.35     $12,712.55

Checking.                 $ 4,553.00    $ 5,690.04       $ 6,551.61

Income:                    $  2,884.46   $ 2,874.82       $ 2,521.54

Expenses:                $  6,981.99    $ 1,590.36       $ 1,699.77

Net Income            ($ 4,097.53)   $ 1,284.46        $   821.77

Report accepted.

*Private donations in response to the emergency furnace replacement have more than exceeded the original cost of the furnace. Special thank you to all involved.


4. Building and Grounds Ken, Steve Z, Fred, Kevin, Vince

·  The City of Grand Haven has inspected our water line. Next scheduled inspection 2026.

·  The driveway is scheduled to be repaved this spring.

·  Spring outside cleanup is scheduled for Saturday – April 23, 2022

·  A new (quieter) coffee maker is on order for the front room. 

·  Special acknowledgement to Fred for acquiring donations. (new carpet cleaner among other things).

Report accepted


5. Special Events April, Joan, Kathy H, Kerry, Ken, Cathy

· Gratitude Dinner-changed menu in 2021…Feedback and/or suggestions for our 2022 Gratitude Dinner are welcomed.

· 2022 Summer Picnic is scheduled for August 2022.

· A Game Night is currently scheduled for every other Friday evening following the 6:00 meeting. Well attended.

· Suggestions are welcome for ideas to promote fellowship.

Report accepted.


6. Speaker Meetings  Steve Z

  • Well attended….


7. Unfinished Business

None

8. New Business

None


9. Proposal to amend the Articles of Incorporation and ByLaws to allow NA(Narcotics Anonymous) meetings at the Alano Club.

Discussion…Thirty members present in addition to ten board members. 

Issues raised: space for literature, meeting time to be determined.

Board replies: These details are contingent on whether or not the proposal is approved. Proposal is limited to NA meetings only.

Additional comments (summary):

…did the ‘old timers’ intend for us to exclude NA as the need for this is now apparent.

…Other area clubs allow 12 step recovery group meetings not limited to AA and Alanon.

…Increase in opiate addiction…sharing of tragic personal experiences as related to drugs.

…Addiction is Addiction is Addiction…’love and tolerance is our creed’.

…20% of meeting attendees are cross addicted.

...drug use statistics

…safe place for recovery for all.

After everyone who wished to speak was given the opportunity, open discussion was closed by the president. Call for proposal voting by anonymous ballot.


8. Voting (four director positions)

  • Call for nominations for directors from the floor. None      received
  • Motion to close nominations. Approved
  • Final call for votes from members present
  • Motion to close voting. Approved
  • Call for committee to tally ballots. Three members (two A.A., one Al Anon) volunteered. Vote tally announced: 

Board members (all terms 2 ½ years)

Name                     Votes

Steve Z                   56

Jen, Chad, Ken      35 each

Alternates

Greg, Karen            27 each 

Kevin, Kelly             21 each 


The proposal passed with a vote of 37 in favor and 3 opposed.

The board will meet with NA meeting representative(s) to schedule meeting and address issues. 


The Board wishes to thank Kathy H. and Kevin for their service as they step down. 

The Board congratulates returning directors and welcomes our newest directors.

The next regularly scheduled board meeting will be Tuesday, April 19, 2022.


9. ADJOURNMENT Steve G., President

Officially adjourned at 3:53 p.m.

Respectfully Submitted,

 Joan R., Secretary

Updated March 27, 2022

Meeting Minutes March 15, 2022

Meeting called to order – 6:00 p.m.        Steve G, President

Roll Call:

Present: Kathy H., Steve Z., Dave J., Fred W., Kevin V., April A., Joan R., Steve G., 

Absent w/notice: Kerry M., Vince, Ken, Cathy


Secretary’s Report:      Joan R., Secretary

Minutes from February 15, 2022     

Meeting minutes read and approved.


Treasurer’s Report:  Kerry M., Treasurer

Financial Report as of Feb. 28, 2022 

Checking  $  6,511.61

Savings  $12,712.55

Income    $ 2,521.54  

Expense  $ 1,699.77  

Net Income       $  821.77    

Treasurer’s Report read and approved.


Committee Reports:

Building and Grounds:    Ken, Steve Z., Fred, Kevin, Vince

Picnic Table: Fred accepted responsibility for installing a new bracket, thanks Fred.  

Spring Cleanup:  Fred volunteered to organize an outdoor spring cleanup…Eye Opener Group

Driveway Repaving:  Fred will contact contractor to schedule a date…deposit paid in 2021.

 …and discuss the sinkhole issue to confirm these will be repaired.


Public Relations:      April, Steve, Steve, Kathy

Current 2022 membership to date - 142

2022 Picnic Date – Kathy will contact SL to reserve Rycenga Park for our annual picnic.


UNFINISHED BUSINESS

Kevin reported…

TCAC Corporate status has been dissolved by the State of Michigan due to a lapse in the annual renewal of our non-profit status.  Kevin suggested that it will be easy to bring ‘us’ up-to-date.

Decision is to wait until after our Annual Meeting when we will discuss and vote on allowing NA to meet in the building and we will add that to our Articles of Incorporation.

Service/Therapy Dog Policy 

Discussion of the difference between a service vs. therapy dog…will we allow them at meetings? Decision was to remove signage pertinent to pets/dogs and handle this issue on an individual basis with board approval.  


NEW BUSINESS

Request for NA meeting:

Membership will vote on this at our annual meeting in April.

Speaker Meeting:

Board member received a complaint on content of speaker’s story.

Steve Z. suggested referring the ‘complainer’ to him.

Coffee Maker: 

Unanimous approval for the purchase of a new coffee maker for the front room.

The Annual Meeting is scheduled for April 16, 2022.

Steve G. and Kevin will work together to draft the agenda for this meeting and 

the proposal to amend our by-laws.


Adjournment - 7:15 p.m.    

 

Respectfully submitted:

Joan R., Secretary


Next monthly meeting: April 19, 2022

Updated March 4, 2022

Meeting Minutes Feb. 15, 2022

Meeting was called to order at 6:00 p.m.  by Dave J. In the absence of President Steve G.

ROLL CALL AND AGENDA – Kathy H

PRESENT:  April, Cathy C., Kathy H., Dave, Fred, Vince, Steve Z., Kevin, Kerrie

ABSENT WITH NOTICE: Joan, Steve G, Ken


SECRETARY’S REPORT:  Kathy

Reading of previous meeting’s minutes. 

Secretary’s report approved


TREASURER’S REPORT:  Kerry

Financial statements January 2022

Checking      $5,690.04     
Savings             12,712.35
Income                 2,874.82
Expenses             1,590.36

Net income          1,284.46

Treasurer’s report approved


BUILDING & GROUNDS:
The picnic table has been damaged and will need to be repaired.

There was discussion on installing an air filtration system in the building.  A vote was taken and the board will not pursue this issue further.

PUBLIC RELATIONS:  We currently have 120 paid memberships.  All board members should encourage meeting attendees to join.

UNFINISHED BUSINESS:
Cathy C. Has been working on finding out is our By-Laws are registered with the State.  Kevin volunteered to research further.

April reports that coffee supplies are still going quickly but in a more sporadic manner.

Our Club website domain will be renewed for three years at the end of April.

NEW BUSINESS: 
An NA group has requested use of TCAC for a regularly scheduled meeting.  To allow these meetings, the by-laws will need to be modified to include NA.  Approval will need to be voted on by the members at the annual meeting April 16, 2022. 

ADJOURNMENT

Meeting closed at 7:10.
Kathy H., acting secretary.

Updated Jan. 23, 2022

Meeting Minutes Jan. 18, 2022


Meeting called to order – 6:03 p.m.    Steve G, President

Roll Call:

Attendance:

Steve G., Kathy H., Steve Z., Kerry M., Joan R., Dave J., Fred W., Vince D.,

Absent w/notice: Kevin, April A. Cathy C.

Absent w/o notice: Ken N.


Secretary’s Report:   Joan R., Secretary

Minutes from December 21, 2021   

Meeting minutes read and approved.


Treasurer’s Report Kerry M., Treasurer

Financial Report as of Dec. 31, 2021

Checking $ 4,553.00

Savings $12,712.13

Income  $ 2,884.46 

Expense $ 6,981.99 

Net Income  - $ 4,097.53  

Treasurer’s Report read and approved.

Domain (TCAC.org) to be renewed for five years - $190.00

Discussion regarding our prudent reserve… (funds reduction due to new furnace purchase)

Several private donations have been received thus far totaling $669.00


Committee Reports:

Building and Grounds: Ken, Steve Z., Fred, Kevin, Vince

Installation of the Serenity Prayer: …April to follow up with Ron O. for a completion date.

Furnace service:

Furnace is warrantied fully for three years; after the warranty expires we can schedule an annual inspection. Annual filter replacement is necessary.

GH Water Line Inspection: The lines passed city inspection; next inspection will be in five years.

Picnic Table: Damaged-possibly by the snow removal.


Public Relations  April, Steve, Steve, Kathy

Chili/Soup Cook Off event…. Revisit late 2022

Current 2022 membership to date - 76

Memberships will continue to be promoted and encouraged.


Community Calendar – Grand Haven Tribune

The Tribune was contacted and it has been confirmed that the M, W, F, S. 6:00 p.m. meetings are listed. Once attendance is consistent at the Tuesday and Thursday 6:00 time slot the tribune, as well our website, will be updated. Joan will check that the noon Saturday AA meeting is being printed in the community calendar, if not, she will contact the tribune and have that meeting included. 


UNFINISHED BUSINESS

TCAC by-laws updated in 2016…Cathy is in the process of verifying if they have been registered with the State of Michigan. Thank you Cathy.

Coffee and supply theft issue: Discussion of options… Purchase of smaller canisters, refilling of canisters more frequently…continued monitoring….


NEW BUSINESS

Air Purifier

Vince presented two options and explained their differences.

It was decided to appoint a committee to gather information and report back in February.

Committee: Steve Z., Vince D., Dave J. Thank you Vince.


ADJOURNMENT

Meeting adjourned: 6:52 p.m. Steve G.

 Respectfully submitted:

Joan R., Secretary

Tri-Cities Alano Club

419 Fulton Street, P.O. Box 637, Grand Haven, MI 49417

(616) 847-7959

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