Board Meeting Minutes

Meeting called to order: 6:03 p.m. by Steve G.   

Roll Call: Steve G., Kerry M., Joan R., April, Greg, Cathy, Chad

Absent with notice: Ken, Vince, Fred, David, 

Absent without notice: Steve Z.

Secretary’s Report:   Joan R., Secretary

Minutes from January 17, 2023   

Secretary’s Minutes read and approved.

Treasurer’s Report:   Kerry M., Treasurer

Financial statements as of January 31, 2023

Checking $  7,538.35 

Savings   $   6,339.29  

Total        $ 13,877.64

Contributions  $  3,313.52 

Expense $ 2,924.09 

Net   $  389.43  

Treasurer’s Report read and approved.

Final bill for the hearing loop has not been received; issues being resolved. 

Funds are being held in escrow.

The building insurance policy has been updated.

Thank you, Fred, for bringing this to the board’s attention and following up on this. 

Committee Reports

Building and Grounds:      Ken, Steve Z., Fred, Vince, Chad, Greg

Audio microphone and hearing loop installation – connection issues being resolved.

The aluminum awning that was covering the back porch will need to be replaced.

Options for replacing it will be explored and presented at the next meeting…possibility of filing an insurance claim….projected completion Spring 2023.

Exit signs by the entrances to be checked and fixed or replaced; exit sign by ramp door blinking…all signs will be checked.

Dave has been purchasing supplies for the building. April asked for a volunteer to do this following our April meeting as Dave is resigning. Ken offered to assume this responsibility from mid-May to mid-December.

Public Relations/Membership:     April, Steve G., Kerry

Current membership – 2023 - 126

Special Events     April, Joan, Ken, Kerry, Cathy 

Chili Cook-Off - February 18, 2023 – 78-100 people attended…very successful event.

Thank you, April, for planning and organizing this event. Options and improvements discussed for the Soup Cook Off event in early 2024.

April suggested we hold a Spring Cleaning Bee event; details to be discussed in March.

Summer Picnic to be held – August 12th or 19th. Cathy to contact township and reserve a pavilion at Rycenga Park. 

The caterer for annual Gratitude Dinner will be confirmed and a date established

UNFINISHED BUSINESS

NA meetings are currently held on Tuesday and Thursday with an additional evening meeting at 7:30 p.m. which will be added to the GH Tribune Community Calendar and the TCAC website upon confirmation of specific days and times.

Building security has improved. April posted reminders on both doors. Thank you, April.

The Back to Basics meetings were well attended.

Official Club rules have been updated to include prohibiting all tobacco use as well as vaping. Posted on our website and bulletin board.

Board responsibilities and meeting responsibilities document created by Dave and will be posted and distributed after final edit.

Discussion of protocols around the upcoming Annual Membership Meeting in April. Details will be finalized and posted/emailed thirty days prior to April 15, 2023.

NEW BUSINESS

Member request to post the By-Laws on our bulletin board and the website.

Request granted with no objections.

The request to use the back room for an Al-Anon Women’s Book Study Wednesdays from 6:30-8:30 p.m. beginning in March was unanimously approved.

Adjournment – 6:50 p.m.  

Respectfully submitted:

Joan R., Secretary

Next scheduled meeting: 3.21.23

Meeting called to order: 6:00 p.m. by Steve G.   

Steve G., President

David J., Vice-President

Roll Call: Steve G., Dave J., Kerry M., Joan R., April, Steve Z., Greg, Fred, Cathy, Vince

Absent with notice: Ken

Absent without notice: Chad

Secretary’s Report:

    Joan R., Secretary

Minutes from December 20, 2022   

Secretary’s Minutes read and approved.

Treasurer’s Report:  December 2022 Kerry M., Treasurer

Checking $  7,001.51 

Savings   $   6,339.02  

Total       $ 13,439.53

Contributions  $   2,899.74 

Expense $  2,501.56 

Net  $ 398.18  

Treasurer’s Report read and approved.

A review of annual reports 2017-2019 has been received from our accountant.

This will be used for review and budget planning purposes.

Some discussion…Kerry will email these reports to all board members.

Committee Reports

Building and Grounds:      Ken, Steve Z., Fred, Vince, Chad, Greg

Audio microphone loop system: $3,070 of private donations being used for this purpose. All equipment needed for installation should be available this week at which time Vince will schedule the installation. Projected completion between January 25 and February 3, 2023 and will be scheduled around meeting times.

NARCAN dispensers, with instructions, are now available in with the defibrillator.

The aluminum awning that was covering the back porch will need to be replaced.

Options for replacing it will be explored and presented at the next meeting in February….projected completion Spring 2023.

Weather stripping/threshold by the front door is loose and will be replaced.

Public Relations/Membership:     April, Steve G., Kerry

Current membership – 2023 - 123

Special Events     April, Joan, Ken, Kerry, Cathy 

Annual Chili Cook-Off scheduled for February 18, 2023. April will purchase and prepare the toppings – onion, cheese, etc. Details on the flyer…Ten competitors have signed up.

First, Second and Third prizes in the form of Meijer Gift Cards will be awarded to 1st, 2nd, and 3rd place winners in the form of Meijer gift cards ($50, $30, $20).

UNFINISHED BUSINESS:

Discussion of budget proposals for introduction to the membership at the Annual Meeting in April.

NA meetings currently held on Tuesday and Thursday, with an additional evening meeting at 7:30 p.m., which will be added/updated to the GH Tribune Community Calendar and the TCAC website.

Further discussion of the role of the TCAC board for clarification to members of the role of the board versus the responsibilities of individual meetings. Final draft completed.

Discussion of building security and possible solutions…to be added to the agenda and discussed at the annual meeting of the membership in April.

A Back-to-Basics four week series of meetings will be held on consecutive Mondays… The dates to be announced.

NEW BUSINESS

April purchased a small table to supplement the counter space in the front room, and will be reimbursed. 

Further discussion on individual projects undertaken by members without approval, including painting of the bike rack. Reminder to board members on Building and Grounds committee to request approval prior to project start if repairs/purchases exceed $300 per month.

TCAC Club rules will be amended to change ‘prohibit smoking’ to prohibit all tobacco use as well as vaping.

Adjournment – 6:55 p.m.  Steve G., President 

Respectfully submitted:

Joan R., Secretary

Next scheduled meeting: 2.21.23