PRESIDENT: Fred
VICE PRESIDENT: Erin
TREASURER: Kerry
SECRETARY: Joan
PUBLIC RELATIONS/MEMBERSHIP: April, Kerry
SPECIAL EVENTS: April, Kerry, Joan, Ken, Erin
BUILDING & GROUNDS: Fred, Chad, Ken, Tracey
SAFETY AND LIABILITY: Fred, Erin
SUPPLIES: April, Ken, Kerry, Bruce
Website/I.T.: Natalie C
TCAC Board of Directors
Meeting Minutes
June 16, 2024
Minutes will be posted soon.
Next scheduled board meeting: July 16 2024
Respectfully submitted:
Joan R., Secretary
TCAC Board of Directors
Meeting Minutes
May 21, 2024
The meeting was called to order: 6:00 p.m. by Fred. Fred W., President
Erin P, Vice-President
Roll Call:
Present: Fred, Erin, Kerry, Joan, April, Chad, Gene, Bruce, Ken
Absent with notice: Steve, Greg
Absent w/o notice: Austin
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from March 2024
Read and approved.
Treasurer’s Report: April 2024 Kerry M., Treasurer
Savings $ 10,806.08
Checking $ 4,500.21
Total $ 15,306.29
Contributions $ 2,987.60
Expenses $ 2,243.41
Net $ 744.63
$2,389.68 received from the 12x12@12 AA group being disbanded.
Motion unanimously approved to move $10,000 from our savings to a CD to earn 5.05%
(The funds would be available if needed prior to the maturity date.)
Treasurer’s Report read and approved.
Committee Reports
Executive Committee: Fred, Erin, Chad, Bruce
Website: Austin
Building and Grounds: Ken, Steve Z., Gene, Greg
Back porch awning: Nothing to be done at this time.
Bruce offered to clean the garbage cans...Thanks, Bruce.
Outdoor Spring cleanup was May 11.
Carpets are scheduled to be professionally cleaned – May 30th.
Inside cleaning bee to be scheduled in June.
Ornamental grass will be planted by the back fence.
Back entry door to be checked out – isn’t closing tight.
Handicap door for wheelchair ramp:
Original preliminary grant request was $7,000-$14,000
The foundation response was to resubmit our request indicating how much of the total amount
TCAC has raised for the project. Our original request will be amended to $7,400 and
resubmitted.
Gene will gather additional quotes with and without a new door.
Public Relations/Membership April, Kerry, Chad, Austin
Current membership – 2024 – 153
Continued reminders at every meeting to encourage membership.
Special Events: April, Joan, Ken, Kerry, Bruce
TCAC Club Picnic August 10, 2024
Rycenga Park–Spring Lake Shelter #1 Reserved for the entire day $130
Gratitude Dinner October 19, 2024
Caterer selected: Lazy P Barbecue – Menu will be the same as last year.
Tent Chick will provide tent, table and chairs for outdoor seating.
Safety and Liability Bruce, Erin, Austin
Bruce purchased a first aid kit for the club - $40.15
UNFINISHED BUSINESS
Archiving TCAC records...In-Process/Chad
NEW BUSINESS
AA Preamble updated wording... information from AA World Service indicated this is a meeting
issue. If all meetings agree on the updated wording it can be changed—our club preamble
wording can be update to say ‘people’ not ‘men and women’ once meetings are in agreement.
It was been noted that our recent By Laws have two items missing from the previous By Laws.
The clause mentioning that paid members can attend our monthly meeting as observers.
The clause mentioning that directors with three unexcused absences would/could be removed
from the board. Chad will research and report in June.
A motion to increase the salary of our member that goes above and beyond in keeping the
building clean was unanimously approved.
April suggested the purchase of an additional mug rack for members’ personal mugs.
Encouragement at all meetings for members to use personal mugs instead of the paper ones.
This would be a cost savings for our club and less for the landfill or recycling.
Proposal to add an additional AA meeting at 8:00 p.m. Monday-Saturday. – Approved.
Once responsible members have stepped up to be accountable for these time slots it will be
published on our website and the GH Tribune Community Calendar.
Adjournment – 7:20 p.m.
Next scheduled board meeting: June 18, 2024
Respectfully submitted:
Joan R., Secretary
TRI-CITIES ALANO CLUB
ANNUAL MEMBERSHIP MEETING
April 15, 2023
Minutes
1. CALL TO ORDER
Steve G. called the meeting to order at 2:00 p.m.
2. ATTENDANCE
o Board Members Present: Steve G., Steve Z., David, April, Kerry, Cathy, Greg, Chad, Joan
o Board Members Absent: Vince, Ken, Fred
o Club members present: - 19
o Quorum determined: Yes
3. Minutes of 2022 annual meeting: read by Secretary (Joan) and approved
4. Reports of officers (President, Vice President, Treasurer)
President: Steve G.
Highlights of the past year.
Furnace replacement-January
Sewer line/driveway repaving project completed in July
Coffee cup change from styrafoam to biodegradeable.
Modification of our policy regarding therapy/service dogs (ADA service dogs only)
Hearing Wellness Center offered to donate a hearing loop – TCAC paid installation cost.
NARCAN dispensers and instructions available for use, if needed.
Acknowledgement of the resignation of Jenn R., and the welcoming of Greg W.
Our by-laws and articles of incorporation have been amended to include NA meetings
...approved by State of MI and posted in the building and on our website.
TCAC club rules have been updated to include prohibition of all tobacco use/vaping.
The TCAC website had 8,722 viewers during the past year. (725 average per month)
Vice-President: Dave J.
Officially resigned...thank you for your service to the club.
Initiated the effort to clarify board responsibilites from meeting responsibilites: posted on our
...website and in the building.
Did substantial research on the biodegradeable coffee cups
Treasurer: Kerry Treasury as of March 31, 2023
Total program income/contributions $13,564.98
Professional accounting services $ 1,000.00 $200/month
Facilites and equipment $ 5,062.25
Total operations $ 5,801.35
Total Expense $11,933.60
Net ordinary income $ 1,631.38
Club cost for installation of hearing loop - $2,928.00 (the equipment was donated)
The major portion of the cost of the sewer hook up and driveway paving was raised through private
membership donations. ($31,000 total cost, $26,000 raised, our club paid the balance)
New property insurance policy was paid in advance for 2023.
Several expenses reduced our prudent reserve, with regular contributions it will be replenished
Annual membership fee was increased from $20 to $25.
5. Reports of standing and special committees:
Building and Grounds:
Furnace, Sewer/Driveway, Hearing Loop as noted above. The back porch awning sustained wind
damage and will be replaced. Possible future replacement of handicap ramp. Spring clean-up to
be scheduled.
Special Events:
Picnic in August 2022 was rained out but was a success none-the-less.
Gratitude Dinner was a success and very well attended.
Chili cook-off was a success and well attended – Three winners ($50, $30, $20)
2023 Events scheduled.
Picnic - August 19, 2023 Rycenga Park
Gratitude Dinner - October 14, 2023
6. Unfinished business: None
7. New business: Cathy suggested placement of a Children at Play sign for driveway.
8. Membership Committee: Currently 142 paid members
9. NOMINATING AND VOTING FOR FIVE DIRECTOR POSITIONS:
o Call for nominations for directors from the floor
o Motion to close nominations
o Candidates introduced themselves with brief statements
o Call for ballots from members present and all absentee ballots received by the start of
the meeting
o Motion to close voting
o Call for three members to tally ballots – Chad, Jessica and Diane
o Results announced
April 49
Joan 47
Kerry 42
Erin 37
Cathy 32
Willlis 31 alternate...
10. ADJOURNMENT
Steve G., president – adjournment at 3:15 p.m. with gratitude to all present.
Respectfully,
Joan R. Secretary
The meeting was called to order: 6:03 p.m. by Steve G.
Steve G., President
Fred W., Vice-President
Present: Steve G., Steve Z., Joan, April, Vince, Erin
Absent with notice: Cathy, Kerry, Ken
Absent w/o notice: Fred, Greg, Chad
Secretary’s Report:
Joan R., Secretary
Secretary’s Minutes from February 20, 2024
Read and approved.
Treasurer’s Report: February 2024 Kerry M., Treasurer
Savings $ 10,805.18
Checking $ 3,805.44
Total $ 14,610.62
Contributions $ 2,337.63
Expenses $ 3,592.55
Net $ -1,254.92
Funds have been transferred into a money market account.
Treasurer’s Report read and approved after review and discussion.
Committee Reports
Building and Grounds:
Ken, Steve Z., Fred, Vince, Chad, Greg
Coat hook installed in the men’s room should be removed by the person who installed it until given board approval…set policy is permission must be granted by the board before anything is to be added to or removed from any wall.
Public Relations/Membership
April, Steve G., Kerry
Current membership – 2024 – 132
Continued reminders at every meeting to encourage membership.
Steve Z. proposed that we consider – possibly increasing the annual membership fee for members that wanted to purchase a mug to be left at the club – to offset the price of the paper cups currently being purchased.
April to explore mug options…further discussion needed.
Special Events: April, Joan, Ken, Kerry, Erin
TCAC Club Picnic August 10, 2024
Rycenga Park – Spring Lake Shelter #1 Reserved for the entire day $130
Gratitude Dinner October 19, 2024
…further discussion needed around selecting a menu/caterer, etc.
Safety and Liability Fred, Erin
Erin will explore first aid kit options….board agreement on purchasing one for the building.
UNFINISHED BUSINESS
Archiving TCAC records…In-Process/Chad
NEW BUSINESS
The board approved and honored Cathy’s resignation with gratitude for her service.
Mike S. Request to hold a Twelve Step Class in the back room granted.
Tuesdays – April 9, 16, 23, 30 7:15 – 8:30 p.m.
Adjournment – 6:49 p.m. Steve G., President
Annual Membership Meeting: April 20, 2024
April Board Meeting: April 23, 2024
Respectfully submitted:
Joan R., Secretary
NOTE: (January 16 meeting cancelled due to weather)
Call to order: 6:02 pm
Steve G. -- President
Fred W. – Vice President
PRESENT: Steve G., April, Kerry, Chad, Cathy, Greg, Fred
ABSENT WITH NOTICE: Joan, Ken, Steve Z.
ABSENT WITHOUT NOTICE: Vince, Erin
Secretary's Report: Joan R., Secretary
Meeting Minutes from December read and approved
Treasurer’s Report: Kerry M., Treasurer
Financial statement as of January 31, 2024
Savings: $13,804.70
Checking: $ 2,060.84
Total: $15,865.54
Expenses: $ 3,431.09
Contributions: $ 3,064.36
Net: $ -366.15
· Kerry will transfer savings to Money Market account, due to higher interest rates.
Treasurer’s Report read and approved.
Committee Reports
BUILDING AND GROUNDS: Ken, Steve Z., Fred, Vince, Chad, Greg
· Front/rear door locks replaced and new code is set; auto lock/unlock schedule is set
· Countertop in front room replaced
· Hand sanitizer in hallway will be removed and stored in the back room
· New door handles for the bathrooms along with new toilet seats requested
· New countertop for the back room will be donated and installed
· Research new awning for the back porch and report to board next meeting
PUBLIC RELATIONS – MEMBERSHIP: April, Kerry, Steve G.
· Current membership: 122
SPECIAL EVENTS: April, Joan, Ken, Kerry, Cathy, Erin
Soup Cook-off Feb. 17, 2024:
Good attendance. Contest winners:
o 1st place: Joe
o 2nd place: Karen
o 3rd place: John and Bruce ( John deferred his spot to Bruce)
· Summer picnic: Cathy will reserve Rycenga Park for August 10 or 24.
· The Gratitude Dinner will be a pig roast instead of the BBQ on October 19
SAFETY AND LIABILITY: Fred, Cathy, Erin
· Following discussion of one director's concern, our policy was reaffirmed: Any abusive or dangerous behavior will not be tolerated. If necessary, the meeting chair or any member may call for police/public safety, When possible, guests should be treated with kindness and courtesy.
UNFINISHED BUSINESS
· 8:00 PM new A.A. meeting request was withdrawn.
- Chad will continue archiving TCAC archive documents and will report back when completed.
NEW BUSINESS:
Regarding annual elections, nomination procedure covered in Bylaws Article 8:
o Marquee (whiteboard) will be installed in the front room by the middle of March
o Nominations should be in by the start of the annual meeting April 20 at 2:00 pm
o April board of directors' meeting will be moved to the following week, April 23, to introduce new director(s) and establish officers and committees.
ADJOURNMENT: 6:35 pm
Next scheduled meeting: 3/19/2024
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